Stop processing paper invoices. Start capturing early-pay discounts.
If your AP team is opening envelopes, keying invoices, or chasing approvals through email — there's a 6–12 month payback waiting. The harder question is which platform is right for your business.
What a ap automation engagement typically delivers.
- Multi-platform vendor selection. We're partnered with Bill.com, Stampli, AvidXchange, MineralTree, and others — so we can compare options on your behalf instead of pushing a single platform. The right fit for your ERP and volume wins.
- Time savings, hard-dollar. Most clients reclaim 60–80% of AP labor hours, freeing the bookkeeper or controller for higher-value work.
- Early-pay discount capture. Vendors offering 2/10 net 30 are leaving money on the table when invoices sit. Automation captures those.
- Audit trail and fraud prevention. Every invoice has approval history, dual-control on payments, and full searchability.
What we check
- Current invoice volume and approval workflow time
- ERP / accounting system integration requirements
- Vendor count and payment-method mix (check vs ACH vs card)
- Available early-pay discount terms across vendor base
- Internal controls and segregation of duties
- Multi-entity / multi-location requirements
- Mobile approval workflow needs
Composite figure across recent engagements. Your savings depend on current pricing and volume.
Construction firm: 7-month payback, then $11K of pure margin.
A 45-employee construction firm in Fort Worth was running 150–200 paper invoices through their bookkeeper every month — three full days per week. We modeled four platforms, picked the one that integrated with Sage 300, and oversaw the cutover. AP labor dropped to 4 hours a week and they captured $11K in early-pay discounts in year one.
We almost bought the platform our previous consultant pushed. Glad we got a second opinion — what Brad recommended was half the price and a better fit for our ERP.
Common questions on ap automation.
How are you compensated for AP automation work?
The same way as in our other categories: the platform you ultimately select pays Viking a standard partner referral commission. You pay nothing to us. Because we're partnered with multiple AP platforms (Bill.com, Stampli, AvidXchange, MineralTree, others), we don't have a financial reason to push one over another — only the platform that genuinely fits your ERP, volume, and approval workflow makes sense to recommend. Our compensation is disclosed in writing before you sign anything.
What if my volume is too low?
Below ~50 invoices/month, traditional automation is a hard sell on ROI. We'll usually recommend lighter solutions (improved use of your existing accounting software, simple approval workflows) instead.
Will this work with QuickBooks / NetSuite / Sage / Microsoft Dynamics?
Yes. The right platform depends on your ERP — that's a major part of selection. We've done implementations across all the common SMB and mid-market systems.
How long is implementation?
Typically 6–10 weeks from contract signature to go-live, depending on platform and complexity. We project-manage on your behalf.
Worth 20 minutes to find out?
Discovery calls are free. Findings reports are free. You never pay Viking. The providers we place business with do.